Info for Exhibitors

Welcome to the exhibitor's support page for INFORUM 2009. We are glad to have you participate in this year’s conference.

If you need assistance before and during the conference please do not hesitate to contact Ms. Klara Loukotova via email. You may wish to consult the "Frequently-answered questions".

Time schedule

by February 23rd 2009 Online company presentation submission
March 2009 Online conference registration
13. 3. 2009 Exhibitor's profiles
13. 3. 2009 Deadline for advertisement orders
30. 3. 2009 Deadline for portfolio insertion orders
13. 4. 2009 Advertisement for the Conference Programme

4. 5. 2009

PPT presentation submission
11. - 15. 5. 2009 Portfolio insertion
26. 5. 2009 Conference workshops
27. 5. 2009 8:00 - 10:00 Assembly hours
27. - 28. 5. 2009 9:00 - 17:00, 29. 5. 2009 9:00 - 12:00 Registration
27. 5. 2009 10:00 Official opening of the exhibition
27. 5. 2009 10:30 Opening session
28. 5. 2009 19:30 - 23:00 Social event
29. 5. 2009 13:00 - 15:00 Dismantling

Advertisement in the Conference Programme

If your package includes advertisement in the Conference Programme it should be delivered by April 13th at the latest in a computer format directly to the print-shop address given below. The dimensions of A5 ad are 190 x 128 mm (WxH - i.e. "landscape") and/or A4 ad are 190 x 266 mm, both of them can be in full colour. Accepted formats are vector-EPS (Encapsulated PostScript excl. fonts - e.g. exported from Adobe Illustrator or CorelDraw), CorelDraw (texts converted into curves) or print PDF (300-600 dpi resolution). Please include a small preview image e.g. a screen copy in JPG for checking.

The ad should be sent to:
STUDIO PRESS, s. r. o.
Attn. Mr. Vaclav Korejtko
Jeseniova 56D, 130 00 Praha 3, Czech Republic
tel.: +420 271 771 414, e-mail: praha@studiopress.cz

If sending by e-mail please use ZIP or ARJ compression, the files can be also transfered via FTP (we can send you the username / password for the access to the FTP server). Please mark all shipments with "INFORUM 2009" (as a subject in e-mail) and include a contact name for printing issues in case of troubles. Cc also filip.vojtasek@aip.cz, please.

Printed conference Programme is included in conference materials for every participant.

Conference Portfolio

If your package includes portfolio insertion of your company leaflet/brochure into each participant's conference bag, 600 copies (max. A4 format, not more than 3 sheets) should be delivered to the Albertina icome Praha s.r.o. office (Stepanska 16, 110 00 Prague 1, Czech Republic) between May 11 - 15 - neither earlier nor later!

Company / Product presentation

Your presentation (in PPT, PDF or HTML) will be published on the INFORUM 2009 website.

The preferred way is to send us a copy of your PowerPoint presentation latest by May 4th (preferably earlier) by e-mail to Klara.Loukotova@aip.cz (please use WinZip to compress the file, do not forget to save fonts in case you use some more special ones). This will allow us to check it and pre-install it to the presentation server. However, please do not forget to take also a backup copy on floppy (we recommend to make two copies) or on a CD-R disc or USB flash disc with you or even transparencies … just in case.

Guidelines for presentations

The actual time of your session will be confirmed, but we recommend that you prepare a 15 - 20 minutes presentation, which will allow for a further 5 - 10 minutes of Q & A at the end of your allocated time. During the break before your speech please do not forget to check your pre-installed presentation in the auditorium and get in touch with your session chairman. Conference session timing is always crucial. Therefore you are kindly asked to arrive well before your session begins and especially to strictly adhere to the timeframe of your speech and any instructions given by the session chair.

Room set up

The conference will provide presentation rooms with a data projector, screen, computer with mouse (PC with CD-ROM drive, Windows, Office 2000 (incl. PowerPoint), Netscape, MS Internet Explorer – your presentation will be preinstalled there and tested jointly with you), wired microphone and presenter’s table. Live Internet connection will be available during all sessions. The University of Economics has a good connectivity, however, we still recommend to have an offline backup with you (downloaded html pages or Lotus Screencam captured files on floppies or CD-R). On-site technicians will be available to troubleshoot any equipment problems you may have.

It is also possible to use your own notebook (in Auditorium D only), however, there may always be a compatibility problem with the datashow and it would also need much more time for installation, checking and interconnection during the conference session. Therefore we do not prefer this option.

Your stand

Each stand in the foyer of Vencovsky Aula (former New Auditorium) will be provided with one table (120 x 60 cm) and two chairs and an electrical current outlet (220-230 V / 50 Hz). The location of your stand is published at the exhibition website.

You will be provided by the usernames and passwords for access to the Wi-Fi network during the registration. Your laptop must be equipped with a WiFi card.

Installation of stands will happen on May 27th from 8:00 to 10:00 a.m.

Dismounting of the exhibition: May 29th from 13:00 to 15:00. The exhibitor is required to clean up the area of his stand and to remove any remaining material and/or mess.

Stand Equipment

You can send your stand equipment at Albertina office (Albertina icome Praha, Attn. Klara Loukotova, tel. +420-222-231-212, Stepanska 16, 110 00 Prague 1, Czech Republic) by May 22nd. Sign all your packages "for a stand". We will transport all the materials to the University on Tuesday May 26th.

If you need to arrange the collection of your boxes at the end of the conference then it is possible to collect them at the university (University of Economics, Vencovsky Aula (former New Auditorium), Namesti Winstona Churchilla 4, 130 67 Prague 3) on Friday by 15:00 or on Monday in Albertina office (9:00 - 16:00). Label up the boxes with your address, please.

Further Information

Exhibitors - Register for the Conference

Acceptance of your order form does not automatically mean you have been registered as a conference participant. Please be sure to complete and return the conference registration form, which will be sent to you in March, to us as soon as possible. Please send the name and e-mail address of each person from your company who is going to attend the conference (up to 3 representatives from each company, including the speaker). As VIP participants, exhibitors can attend all conference sessions and social events.

Check in

Upon arrival at the conference, check in at the registration desk.

Accommodation

There is an agreement between Albertina and Hotel Jalta warranting special price EUR 149 for a single or double room / 1 night, including breakfast. You can also have double luxury room / EUR 179 / night or De Luxe Suite / EUR 199 / night. The prices don’t include 9% VAT. The Hotel Jalta on Wenceslas Square offers fabulous interior design, 4 star de luxe comfort and world-class dining. Hotel is located within walking distance from the conference venue (or 6 min by public transport). Jalta photogalery.

Hotel Jalta Check-in: 02:00 PM Check-out: 12:00 PM

Special prices are warranting also for Hotel Plaza Alta****. For the corporate traveller, the Hotel is ideally located only 20 minutes from the airport with easy access to the D8 motorway and 3 minutes from Holesovice Train Station and Metro Station. Exclusive room price is EUR 85 / 1 night, the offer includes WiFi, welcome drink, Fitness and more. Price doesn’t include 9% VAT. Distance from Conference Facilities: 20 min by public transport. Plaza Alta photogalery.

Be sure to contact Klara Loukotova when making the reservation.

Cancellation & Refund Policies

If payment for the final invoice is not received in time, the organizer may cancel the ordered presentation.

If any exhibitor (not including TopSponsors) requests a cancellation of the assigned presentation options, the company will be assessed a cancellation fee as follows:

  • Before March 3, 2009, 50%.
  • On or after March 3, 2009 to April 6, 2009, 75%.
  • After April 6, 2009, none.

The official notification must be provided by email and should be sent to Vladimir.Karen@aip.cz