Exhibitor Support Page
Welcome to the exhibitor's support page for INFORUM 2005. We are glad to have you participate in this year’s conference.
If you need assistance before and during the conference please do not hesitate to contact Ms. Jana Machonska, the conference co-ordinator, at +420 222 231 212 or jana.machonska@aip.cz.
Time schedule
15. 4. 2005: Invoice - payment
9-13. 5. 2005: Portfolio insertion
17. 5. 2005: PPT presentation submission
24. 5. 2005 8 a.m.-10 a.m.: Assembly hours
24-26. 5. 2005 8 a.m.-5 p.m.: Registration
24. 5. 2005 10 a.m.: Official opening of exhibition
25. 5. 2005 7:30 p.m.-11 p.m.: Infoconcert and Infoparty
26. 5. 2005 4 p.m.-6 p.m.: Dismantling
Advertisement in the Conference Programme/Proceedings cover
If your package includes advertisement in the Conference Programme/Proceedings cover it should be delivered by April 18th at the latest in a computer format directly to the print-shop address given below. The dimensions are 190 x 128 mm (WxH - i.e. "landscape") and it can be in full colour. Accepted formats are vector-EPS (Encapsulated PostScript excl. fonts - e.g. exported from Adobe Illustrator or CorelDraw) or CorelDraw (texts converted into curves). Please include a small preview image e.g. a screen copy in JPG for checking.
The ad should be sent to:
STUDIO PRESS, s. r. o.
Attn. Mr. Vaclav Korejtko or Vojtech Zacek
Jeseniova 56D, 130 00 Praha 3, Czech Republic
tel.: +420 271 771 414, e-mail: praha@studiopress.cz
If sending by e-mail please use ZIP or ARJ compression, the file size should not be larger than 3MB (if larger please use normal mail and CD-R or Zip disk). Please mark all shipments with "INFORUM 2005" (as a subject in e-mail) and include a contact name for printing issues in case of troubles.
Printed conference Programme is included in conference materials for every participant.
Conference Portfolio
If your package includes portfolio insertion of your company leaflet/brochure into each participant's conference bag or if it is a part of your exhibitor’s package. To do so, 630 copies should be delivered to the Albertina icome Praha s.r.o. office (Stepanska 16, 110 00 Prague 1, Czech Republic) between May 9 - 13 - not earlier nor later!
Company/Product presentation
Your presentation will be published on the INFORUM 2005 website
The preferred way is to send us a copy of your PowerPoint presentation latest by April 25th (preferably earlier) by e-mail to jana.machonska@aip.cz (please use WinZip to compress the file, do not forget to save fonts in case you use some more special ones). This will allow us to check it and pre-install it to the presentation server. However, please do not forget to take also a backup copy on floppy (we recommend to make two copies) or on a CD-R disk with you or even transparencies … just in case.
Guidelines for presentations
The actual time of your session will be confirmed, but we recommend that you prepare a 15 minute presentation, which will allow for a further 5-10 minutes of Q & A at the end of your allocated time. During the break before your speech please do not forget to check your pre-installed presentation in the auditorium and get in touch with your session chairman. Conference session timing is always crucial. Therefore you are kindly asked to arrive well before your session begins and especially to strictly adhere to the timeframe of your speech and any instructions given by the session chair.
Room set up
The conference will provide presentation rooms with a data projector, screen, computer with mouse (PC with CD-ROM drive, Windows, Office 2000 (incl. PowerPoint), Netscape, MS Internet Explorer – your presentation will be preinstalled there and tested jointly with you), wired microphone and presenter’s table. Live Internet connection will be available during all sessions. The University of Economics has a good connectivity, however, we still recommend to have an offline backup with you (downloaded html pages or Lotus Screencam captured files on floppies or CD-R). On-site technicians will be available to troubleshoot any equipment problems you may have.
It is also possible to use your own notebook, however, there may always be a compatibility problem with the datashow and it would also need much more time for installation, checking and interconnection during the conference session. Therefore we do not prefer this option.
Your ministand
Each "ministand" in the foyer of the New Auditorium will be provided with one table (120x60 cm - if you did not ordered an expanded ministand) and two chairs (please let us know by April 9th if you need more chairs) and an electrical current outlet (220-230 V / 50 Hz). The location of your ministand is published at the INFORUM homepage.
In case you ordered Internet connection at your ministand, one Ethernet (Twisted-Pair) outlet will be provided.
Installation of ministands will happen on May 24th from 8:00 to 10 am.
Dismounting of the miniexhibition: May 26th from 4 to 6:00 p.m. The exhibitor is required to clean up the area of his ministand and to remove any remaining material and/or mess.
Stand Equipment
You can send your stand equipment at Albertina office (Stepanska 16, 110 00 Prague 1, Czech Republic) by May 20th. Sign all your packages "for a stand". We will transport all the materials to the University on Monday May 23rd.
If you need to arrange the collection of your boxes at the end of the conference then it is possible to collect them at the university (University of Economics, Nova Aula, Namesti Winstona Churchilla 4, 130 67 Prague 3) on Thursday by 5 p.m. or on Friday in Albertina office (9. a.m. - 4 p.m.). Label up the boxes with you address, please.
Further Information
Register for the Conference
Acceptance of your oder form does not automatically mean you have been registered as a conference participant. Please be sure to complete and return the conference registration form to us as soon as possible. Please send the name and e-mail address of each person from your company who is going to attend the conference.
Check in
Upon arrival at the conference, check in at the registration desk.